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Position Details: European Proposal Developer and Project Manager

Location: Pistoia, Italy
Openings: 2
Salary Range: 2nd level National Contract for Commerce and Services - Italy


The Project Proposal Designer / Manager is in charge to develop new project proposals and to collaborate for the implementation of the on-going projects.

The incumbent will contribute to identify and select foresight and ongoing calls for application, to develop and refine strategies, new projects, presentation and information material, to connect and support the international consultants in writing the project proposals and the project deliverables, to conduct literature and field researches, to develop future and foresight literacy, to coordinate with other CSCS departments.

The expert is expected to work closely with all relevant stakeholders, including government agencies, development partners, CSCS project team members and consultants and private sector to perform the following specific tasks: 

Tasks and responsibility
  • Identify and select calls for application
  • Update future and foresight communication material and description to be used for communication with members and clients
  • Develop a literature overview and organize background material
  • Work closely with graphic designer to develop communication material on CSCS’s future and foresight activities
  • oversee overall projects implementation to ensure timely delivery of outputs within the allocated budget
  • in consultation with project team leaders, sector experts, resource persons, design a detailed implementation plan including project timelines, resources, workplans etc.
  • prepare annual and semi-annual work plan updates 
  • supervise full-time national administrative consultants of the projects
  • review and revise periodically the cost estimates and projections and report any issues to project team leader
  • coordinate with all consultants and staff working under the project to ensure the projects activities are well executed and represent CSCS approach
  • validate all consultants’ claims and expenses and report any issues to project team leaders and project analysts
  • manage any conflicts and issues on the ground related to the projects, including team performance, coordination with other relevant stakeholders etc.;
  • monitor the project implementation progress and produce regular reports to CSCS and donors in a timely manner
  • consult with sector experts, consultants, and resource persons, identify areas of support and intervention required for the development of the assigned projects 
  • in coordination with financial management experts (CSCS staff and consultants), prepare financial management reports to CSCS on regular basis
  • coordinate closely with government counterparts including executing and implementing agencies, partners and private sector to ensure synergies with other projects and high development impact
  • advise relevant stakeholders on technical issues related to the projects implementation
  • act as a country focal point for the projects and liaise closely with the project team leader for any issues on the ground, attend ad-hoc meetings on behalf of project team leader and international consultans
  • work closely with project team in reporting, monitoring and evaluation activities for the project and 
  • travel abroad to meet partners face to face 
  • organise and manage or take part to international meetings online
  • other tasks as reasonably requested by CSCS project team leaders

Qualification and Experience required
  • University Degree
  • 5 years of working experiences in EU project proposal and management
  • Italian language (ability to communicate accurately in writing and orally, ability to write proposals in English)
  • English Language (ability to communicate accurately in writing and orally, ability to write proposals in English)
  • Other EU languages are a plus (especially German and French) 
  • Experience in working with EU institutions
  • Able to work independently
  • Service oriented, good organisational skills, good communication skills, eye for detail, team spirit
  • Rigorous and able to meet deadlines and priorities
  • Able to draft routine correspondence and edit materials
  • Fully computer literate; knowledge of the main software and programmes
  • Experience in ERP is a plus
  • Flexibility, adaptability and solidarity with co-workers

Additional experiences
  • Education, Vocational Education and Training, Youth (working with EACEA, Erasmus+ Programme: KA1, KA2, KA3)
  • H2020
  • Culture (working with EACEA, Creative Europe Programme)
  • Social inclusion, Health Care, Migrants and Refugees, Justice, Youth and Children, Women, Elderly People, Roma people (working with DG JUSTICE, EaSI Programme).
Work contract
  • Italian national contract for commerce and services (ccnl commercio), 2st level. 

Contract duration 
  • 1 year

Work location
  • Pistoia Italy
  • travels of few days to other countries 



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